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A guide to borrowing items from Lemieux Library, Summit and InterLibrary Loan

Proxy Borrowing Policy

Proxy Borrowing is a privilege extended to faculty to assist with their instruction and research by allowing designated faculty, staff, or students to check out materials from Lemieux Library on their behalf. Materials checked out by a proxy borrower are charged to the faculty member's account, and the faculty member is responsible for the return of these materials and any fees incurred.

Proxy Borrower Authorization

To authorize someone as a Proxy Borrower, faculty members must supply the Circulation Department with an email (from an SU email account) or signed Proxy Authorization Letter on SU letterhead. Proxy Borrowers may check out items on behalf of faculty members only if the library has a Proxy Authorization Letter or Email on file.

If a Dean or Admin Assistant is making this request on behalf of an entire department, they must supply the names of all the faculty members and proxy borrowers involved.

Please include the following information in your Proxy Authorization Letter:

  • The name each  person who will act as your Proxy Borrower.
  • The person’s position at SU (dept. work study student, Admin. Assistant, etc.)
  • The dates that the authorization will be in effect (current quarter, current academic year, etc.)
  • Your signature (email signature is fine if authorizing via email).
    • Hardcopy Authorization Letters must be signed.
    • Authorization E-mails must originate from the faculty member’s Seattle University e-mail account.

Letters must be delivered to the Circulation Department on the third floor of the library building. E-mail authorization should be sent to, or the Patron Accounts Tech (currently

Check Out Procedure

Authorized Proxy Borrowers must confirm their identities by presenting photo ID at the circulation desk when they check out items on behalf of a faculty member.

Items checked out by proxy borrowers are attached to the faculty member’s library account. As such, the faculty members are responsible for items checked out by Proxy Borrowers.

If there is any change in a Proxy Borrower’s status, faculty should contact the Circulation Department.

Requesting Items

Proxy Borrowing is only for borrowing; making requests by proxy is not available.  All requests for local, Summit or ILL materials must be made by faculty themselves. Materials requested through Summit and ILL must be checked out to the same account as the patron who requested them.

When requesting material through Summit, patrons must use their University email login and password for account verification.  When requesting Interlibrary Loan material a patron does not have to login, but ILL requests are linked to the requesting patron's Library account. Hypothetically, a faculty member - or any other University patron - could grant permission to another for making such requests. However, since the login and password used for making Summit requests are also used for email access, we cannot recommend giving this information to others to make requests on your behalf.

Additional questions about the Proxy Borrowing Service may be directed to

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